Privacy

Privacy Notice

Effective date: April 19, 2026. Last updated: April 19, 2026.

This page contains two related documents. Part 1 is the website Privacy Notice, which describes the limited information this website (hiltonheaddentalteam.com) collects from visitors. Part 2 is our federal HIPAA Notice of Privacy Practices, which describes how we may use and disclose your protected health information at our dental office and the rights you have regarding that information.

Important: this website does not collect protected health information

Hilton Head Dental Team does not use this website to collect, transmit, or store patient medical or dental information. There are no contact forms, appointment-request forms, or online patient portals on this website. All patient intake paperwork, including health history and the HIPAA Acknowledgement, is provided as a PDF or DOCX download that you print, complete on paper, and bring to the office in person. If you prefer, you can complete the forms when you arrive. Please do not send health information to us by email; email is not a secure channel for protected health information.

Part 1 — Website Privacy Notice

Who we are

Hilton Head Dental Team is a dental practice located at 92b Main Street, Hilton Head Island, SC 29926-1684. You can reach us at (843) 681-9666 or by visiting the office during our posted hours. This Privacy Notice covers the website hiltonheaddentalteam.com and the data collected through ordinary use of that website.

Information collected automatically

When you visit this website, a small amount of technical information is collected automatically so that pages can be delivered correctly and so we can understand, in aggregate, how visitors find and use the site. This information includes:

  • Your IP address and approximate geographic location derived from that IP address
  • Your browser type, operating system, device type, and screen size
  • The referring website or search that brought you to our site
  • The pages you view on this site and the time you spend on them
  • Ordinary server log information such as request dates, status codes, and error messages

This information is not used to identify you personally and is not linked to any dental record. We do not set advertising cookies, we do not sell analytics data, and we do not run retargeting or remarketing on this website.

Analytics

We use Umami Analytics, a privacy-focused measurement service, to see anonymous page-view trends. Umami does not use cookies and does not collect personally identifying information. See the Umami data collection notice for details.

Third-party content

Our Contact page embeds a Google Maps location frame so you can find the office. When that frame loads, Google may set cookies and collect information under its own privacy policy. We do not control and are not responsible for the privacy practices of Google or any other third-party site linked from this website.

Cookies

This website does not set advertising, tracking, or cross-site cookies. Your browser may store minor preferences locally (for example, how far down a page you have scrolled) but no account or identity cookies are created.

Children

This website is not directed to children under 13. We do not knowingly collect personal information online from children under 13. If you believe a child has provided information to us online, please contact the office and we will delete it.

Security

Pages on this website are served over HTTPS. Because we do not collect patient information through the website, there is no online database of patient records associated with this site. In-office records are maintained under the safeguards required by HIPAA and described in Part 2.

External links

This website may link to third-party websites for convenience or reference. We are not responsible for the content, privacy practices, or accessibility of those external sites.

Changes to this Privacy Notice

We may update this Privacy Notice from time to time. The effective date at the top of this page will reflect the most recent revision. Material changes will be announced on this page.

How to reach us about this notice

Questions about this website Privacy Notice can be directed to our office:
Hilton Head Dental Team
92b Main Street, Hilton Head Island, SC 29926-1684
Phone: (843) 681-9666

Part 2 — HIPAA Notice of Privacy Practices

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Hilton Head Dental Team is required by the federal Health Insurance Portability and Accountability Act (HIPAA) to maintain the privacy of your protected health information, provide you with this Notice of our legal duties and privacy practices regarding your protected health information, and follow the terms of the Notice currently in effect.

Uses and disclosures of your protected health information

We may use and disclose your protected health information (PHI) for the following purposes without your specific written authorization:

  • Treatment. We may use and disclose your PHI to provide, coordinate, or manage your dental care. For example, your dentist may share your treatment plan and X-rays with a specialist if a referral is needed, or with another provider in this office who is involved in your care.
  • Payment. We may use and disclose your PHI to obtain payment for the services we provide. For example, we may send claims and supporting documentation to your dental or medical insurance carrier.
  • Health care operations. We may use and disclose your PHI for internal operations such as quality assessment, training of students, credentialing of providers, and general business management.
  • Appointment reminders and treatment alternatives. We may contact you by phone, voicemail, text message, or postcard to remind you of appointments, or to tell you about treatment alternatives or health-related services that may be of interest to you.
  • Individuals involved in your care. When appropriate, we may share PHI with a family member, friend, or other individual you have identified as being involved in your care or payment for your care.
  • As required or permitted by law. We may use or disclose PHI when required by law, for public-health activities, to report suspected abuse or neglect, for health oversight activities, in response to a valid court order or subpoena, to law enforcement in limited circumstances, to coroners and medical examiners, for organ donation, for certain research activities, to avert a serious threat to health or safety, for workers' compensation claims, and for other uses specifically permitted by the HIPAA Privacy Rule (45 CFR Part 164).

Uses and disclosures that require your written authorization

Other uses and disclosures of your PHI not described in this Notice will be made only with your written authorization. In particular, the following require your authorization:

  • Most uses and disclosures of psychotherapy notes
  • Uses and disclosures of PHI for marketing purposes
  • Disclosures that constitute a sale of PHI

You may revoke a written authorization at any time by notifying our office in writing, except to the extent that we have already acted in reliance on it.

Your rights regarding your protected health information

  • Right to inspect and copy. You have the right to inspect and receive a copy of your PHI in our records, including an electronic copy when readily producible, subject to limited exceptions. We may charge a reasonable fee for copies as permitted by law.
  • Right to request an amendment. If you believe the PHI we have about you is incorrect or incomplete, you have the right to ask us to amend it. We may deny your request in certain circumstances and will provide a written explanation if we do.
  • Right to request restrictions. You have the right to ask us to restrict how we use or disclose your PHI for treatment, payment, or health care operations. We are not required to agree to every request, but we will agree to a request to restrict disclosure of PHI to a health plan if the disclosure is for payment or health care operations, is not otherwise required by law, and the PHI pertains solely to an item or service for which you have paid us in full out of pocket.
  • Right to request confidential communications. You have the right to ask us to communicate with you about your PHI in a specific way or at a specific location (for example, only by mail or only at a daytime phone number). We will accommodate reasonable requests.
  • Right to an accounting of disclosures. You have the right to request a list of certain disclosures of your PHI we have made, other than disclosures for treatment, payment, health care operations, and certain other purposes.
  • Right to a paper copy of this Notice. You have the right to a paper copy of this Notice on request at any time, even if you have agreed to receive it electronically.
  • Right to be notified of a breach. You have the right to be notified following a breach of unsecured PHI.

To exercise any of these rights, please contact our office in writing at the address below. We will provide the forms needed to make a formal request.

Our duties

Hilton Head Dental Team is required by law to maintain the privacy of your PHI, provide you with this Notice of our legal duties and privacy practices regarding PHI, notify you if a breach of your unsecured PHI occurs, and follow the terms of the Notice currently in effect. We reserve the right to change this Notice and to make the revised Notice effective for all PHI we maintain. A copy of any revised Notice will be posted in the office and on this website.

Complaints

If you believe your privacy rights have been violated, you may file a complaint with our office or with the Secretary of the U.S. Department of Health and Human Services. You will not be retaliated against for filing a complaint.

  • With our office: submit a written complaint to the Privacy Officer at the address below.
  • With the federal government: Office for Civil Rights, U.S. Department of Health and Human Services, 200 Independence Avenue SW, Washington, DC 20201. Phone: 1-800-368-1019 (TDD: 1-800-537-7697). Online: hhs.gov/ocr/complaints.

Contact — Privacy Officer

Hilton Head Dental Team
Attn: Privacy Officer
92b Main Street
Hilton Head Island, SC 29926-1684
Phone: (843) 681-9666

Effective date

This Notice of Privacy Practices is effective April 19, 2026.